Written by Laurie Sigillito



Skijor America Full Board Member Meeting

Tuesday, November 17th, 2015


Chair - Laurie Sigillito;  Will keep the meeting on track and limit tangential responses.

Secretary - Loren Zhimaskova; Will keep minutes and time for efficiency

Vice-Chair - Matt Crossett; Will coordinate documents and archive of materials for SA.


BOARD PACKET Includes: Agenda, Instructions for Google Hangout, SA Mission and Goals, Advantages of Skijor America Membership, Skijor America Race Rules.


DISCUSSION ORDER:  Brooke, Bruce, Laurie, Loren, Matt, Scott, Tim, RJ, Whitni


6:15pm - Google Hangout technology will be used during this board meeting and all future board meetings.  (Included in Board Packet).  Please login early to ensure you can login.  Text Matt or Laurie if you have any issues logging in.  Matt 818-669-9756; Laurie 970-946-7980


6:30pm - Welcome and review Agenda & Meeting Rules


6:35pm - Board Member Intros and highlight any requested changes to SKIJOR AMERICA Mission and Goals Document (Included in Board Packet)  - 2 minutes each.


6:55pm - Open for further discussion and VOTE


7:00pm - Review Advantages of Skijor America Membership Document  (Included in Board Packet) - 2 minutes each.


7:25pm - Open for further discussion and VOTE


7:40 pm - Review Race Membership Agreement Document  (Included in Board Packet) - 2 minutes each.


8:00 pm - Open for further discussion and VOTE


8:15 pm - Determine Next Meeting time and Agenda Items.  OPEN DISCUSSION & VOTE

  • Skijor America Race Rules

  • 2016 Budget to support approved Member Agreements

  • Skijor America Bi-Laws

  • LOGO

8:20 pm - Provide final comments - 1 minute each

8:30 pm - Adjourn Meeting

Written by Laurie Sigillito


Skijor America Full Board Member Meeting

Monday, November 23, 2015

 

 

Chair - Laurie Sigillito;  Will keep the meeting on track and limit tangential responses.

Secretary - Loren Zhimaskova; Will keep minutes and time for efficiency

Vice-Chair - Matt Crossett; Will coordinate documents and archive of materials for SA.

 

BOARD PACKET on GOOGLE DRIVE:

 

DISCUSSION ORDER: RJ, Loren, Matt, Scott, Tim, Whitni, Brooke, Bruce, Laurie

 

6:00pm - Meeting Kick-off: Review & Approve Minutes

 

6:05pm - Review Bi-Laws Document  (Included in Board Packet Folder #2) -These will be updated by Friday 12/20 -  2 minutes each.  

 

6:25pm - Open for further discussion and VOTE

 

6:40pm - Review LOGO Document  (Included in Board Packet Folder #2) - 1 minutes each.

 

6:50pm - Open for further discussion and VOTE

 

7:00 pm - Update from Committees:  Only report on progress, review concepts, discuss questions/concerns, etc.  All FINAL DRAFT Deliverables are due 11/30.

  • Rules Update (RJ)  - 15 minutes

  • Membership Agreement (Fees and Rewards) (Whitni)  - 15 minutes

  • Budget Update (Laurie) - 10 minutes

  • Insurance Update (Matt) - 5 minutes

  • Timing Equip Update (Scott) - 5 minutes

 

7:50 pm - Confirm Next Meeting time and Agenda Items.  12/1/30 6:00 PM MST

  • Review and Approve Rules & ByLaws

  • Review and Approve Membership Agreement

  • Review and Approve Budget


8:00 pm - Adjourn Meeting

Written by Laurie Sigillito


Skijor America Full Board Member Meeting

Monday, November 30, 2015

 

 

Chair - Laurie Sigillito;  Will keep the meeting on track and limit tangential responses.

Secretary - Loren Zhimaskova; Will keep minutes and time for efficiency

Vice-Chair - Matt Crossett; Will coordinate documents and archive of materials for SA.

 

 

DISCUSSION ORDER: Scott, Tim, Whitni, Brooke, Bruce, Laurie, RJ, Loren, Matt,

 

6:00pm - Meeting Kick-off: Review & Approve Minutes (Loren, please distribute)

 

6:05pm - Review Bi-Laws Document for Approval (1 minute each)

   https://drive.google.com/open?id=1CZeVHaLcb8RfvH30MFocX5phWQ7OV64vdiEvvgNdiFo

 

6:20 pm - Open for further discussion and VOTE on approving the BI-LAWS

 

6:30pm - Review 2016 Skijor America Membership Budget & Membership Letter (Whitni will lead the discussion budget and Brook will provide the Membership Letter by 5pm MST tomorrow)

https://docs.google.com/a/durangotv.com/spreadsheets/d/1UjkbljFr3cBgygFEAxmDKthGLCFHvSG7p9ruIk7jGJA/edit?usp=sharing

 

  • Want to put professional package together with logo and all documents formatted the same.

  • Want to identify 3 main people for event promoters to contact if they have questions.

  • Need to get started on Webpage ASAP.

 

6:50pm - Open for discussion

 

7:00 pm - Update from Committees:  Only report on progress, review concepts, discuss questions/concerns, etc.  All FINAL DRAFT Deliverables are due 11/30.

  • Rules Update (RJ)  - 5 minutes

  • Insurance Update (Matt) - 5 minutes

  • Timing Equip Update (Scott) - 5 minutes

 

7:20 pm - Confirm Next Meeting time and Agenda Items.  

  • Review and Approve Budget and Membership package

  • Review and Approve Skijor Rule


7:30 pm - Adjourn Meeting

Written by Laurie Sigillito


Skijor America Full Board Member Meeting

Friday, December 4, 2015

 

 

DISCUSSION ORDER: Whitni, Brooke, Bruce, Laurie, RJ, Loren, Matt,Scott, Tim,

 

8:30am - Meeting Kick-off:

Approve Minutes (Loren, please distribute - everyone review and be ready to approve or provide comment.

 

8:35am - Vote on Budget.  It was reviewed in detail, everyone was able to comment except Tim and Loreen -- Please review and send any concerns prior to meeting to the group.   This will just be a motion with open discussion to follow then vote.

 

8:45pm -Review Membership Package  for Approval (2 minute each)

Below are the documents that will be included in the 2016 Skijor American Race Membership Package scheduled to go out EOD Friday.  Whitni will be getting these documents to us by early Thursday.  In order to handle this call efficiently, please Review and comment directly in the document via google docs prior to the meeting.  Note that Advantages of SA has already been approved by the board and will not be included as part of this review, but want you to get a feel for the complete package.

 

 

9:05 am - Motion & then open for further discussion and VOTE on Membership Package.

9:25 am - Confirm Next Meeting time and Agenda Items.    Think about which project you would like to lead.

  • Scoreboard Design

  • Marketing Plan for Race Memberships

  • Social Media Setup and Planning

  • Website Development

  • Insurance & Timing Equipment

  • Sponsorships

  • Video Clips & Race Commercials

  • Apparel

Written by Laurie Sigillito


Skijor America Full Board Member Meeting

Wednesday, December 9, 2015

 

DISCUSSION ORDER: Brooke, Bruce, Laurie, RJ, Loren, Matt, Scott, Tim, Whitni

 

6:00 PM cst - Meeting Kick-off:

Approve Minutes from last meeting (Loren, please distribute - everyone review and be ready to approve or provide comment.

 

6:10 -  Review any Feedback from Race Organizers regarding 2016 Race Membership Packet.  Point person should have reached out directly to each race organizer to confirm receipt, discuss content and determine potential membership commitment.

Matt (Loren Backup)         January 16 & 17    Red River, New Mexico    

Whitni (RJ Backup)         January 23 & 24    Driggs, Idaho

Whitni (RJ Backup)         January 23 & 24    Bozeman, Montana

Whitni (RJ Backup)         January 30 & 31    Whitefish, Montana

Matt (Loren Backup)        February 6 & 7      Jackson, Wyoming

Matt (Loren Backup)        February 13 & 14   Silverton, Colorado

Whitni (RJ Backup)         February 13 & 14   Bellevue, Idaho

Whitni (RJ Backup)         February 20 & 21   Wisdom, Montana

Matt (Loren Backup)        February 27 & 28   Minturn, Colorado

Matt (Loren Backup)        February 27 & 28   Brianhead, UT

Matt (Loren Backup)        March 5 & 6           Leadville, Colorado

 

7:00 - Updates from Committee Chairs 5-minute updates  (please just report progress, concerns or or things that require input from full board)

 

  • Scoreboard Design - Laurie (team: Bruce & Tim)

  • Marketing Plan for Race Memberships - Loren (team: Laurie)

  • Social Media Setup and Planning - Whitni (team: Brooke & Matt)

  • Website Development - Matt (team: Loren, Whitni)

  • Insurance & Timing Equipment - Brooke  (team: Scott & Bruce)

  • Sponsorships - RJ (team: Tim and Laurie)

  • Video Clips & Race Commercials - Matt

  • Apparel  - RJ (team: Brooke & Loren)

 

7:45 -  1 Minute from everyone

7:55  -  Set Next Meeting

 

Written by Laurie Sigillito



Skijor America Full Board Member Meeting

Tuesday, December 15, 2015


DISCUSSION ORDER: Bruce, Laurie, RJ, Loren, Matt, Scott, Tim, Whitni, Brooke

MINUTES FROM LAST MEETING: Minutes from Board Meeting #5 have been recorded.  Voting decision are noted below:

  1. Agreed to update the 2016 Race Membership Package

    1. Reduce membership fees from $500 to $250, with 50% deposit due by 12/18.  Memberships after 12/18 require full payment upfront.

    2. Update TD Section

      1. TD’s can compete, but not receive any form of payment or expense reimbursement for TD services.

      2. TD’s can not perform TD duties for race classes in which they are competing.

    3. Ambulance Service is not a requirement, but EMTs must be present.

  2. Scoreboard was reviewed and board approved moving forward with fabrication as designed.

  3. Decision to change website domain name for Skijor America to Skijoring America was approved with approval for Matt to purchase the domain names and set up social media accounts on behalf of the organization.


4:00 PM mst - Meeting Kick-off

  • Approved documented minutes from last board meeting

  • Review Status of Race Membership Agreements

    • Update on Brianhead

  • Review Sponsorship Strategy

  • Review 2016 Competitor Membership Agreement  (WE NEED SOMEONE TO MODIFY THIS TOGETHER)

  • Review Website and Social Media Updates

  • Review list of Races, Roles & Responsibilities for Board members at 2016 Races (Matt will be setting up a spreadsheet for each of us to complete)

  • Review Marketing Plan - LAURIE (SCOTT PLEASE SEND WHAT YOU HAVE)


5:55 PM mst - Set Agenda and Date/Time for Next Meeting